Online Safety Policy 


Registered Charity No.: 1021287

Ofsted URN No.: EY340143

Designated Safeguarding Lead: Susan Taylor

Date written: February 2018

Date agreed and ratified by Governing Body: April 2018

Date of next review: April 2019

This policy will be reviewed at least annually. It will also be revised following any concerns and/or updates to national and local guidance or procedures.


Contents                                                                                                                                                                           

1. Policy Aims                                                                                                                                                                                

2. Policy Scope                                                                                                                                                                              

  2.2 Links with other policies and practices                                                                                                                              

3. Monitoring and Review                                                                                                                                                            

4. Roles and Responsibilities                                                                                                                                                       

  4.1 The leadership and management team                                                                                                                             

  4.2 The Designated Safeguarding Lead                                                                                                                                  

  4.3 members of staff                                                                                                                                                                  

  4.4 Staff who manage the technical environment                                                                                                                  

  4.5 Pupils                                                                                                                                                                                     

  4.6 Parents                                                                                                                                                                                  

5. Education and Engagement Approaches                                                                                                                              

  5.1 Education and engagement with pupils                                                                                                                            

  5.2 Training and engagement with staff                                                                                                                                  

  5.3 Awareness and engagement with parents                                                                                                                       

6. Reducing Online Risks                                                                                                                                                             

7. Safer Use of Technology                                                                                                                                                          

  7.1 Classroom Use                                                                                                                                                                      

  7.2 Filtering and Monitoring                                                                                                                                                       

  7.3 Managing Personal Data Online                                                                                                                                         

  7.4 Managing the Safety of the School Website                                                                                                                     

  7.5 Publishing Images and Videos Online                                                                                                                             

  7.6 Managing Email                                                                                                                                                                  

  7.7 Management of Applications (apps) used to Record Children’s Progress                                                                   

8. Social Media                                                                                                                                                                            

  8.1 Expectations                                                                                                                                                                       

  8.2 Staff Personal Use of Social Media 

  8.3 Official Use of Social Media 

9. Use of Personal Devices and Mobile Phones 

  9.1 Expectations 

  9.2 Staff Use of Personal Devices and Mobile Phones 

  9.3 Visitors’ Use of Personal Devices and Mobile Phones 

  9.4 Officially provided mobile phones and devices 

10. Procedures for Responding to Specific Online Incidents or Concerns 

  10.1 Indecent Images of Children (IIOC) 

  10.2 Cyberbullying 



1. Policy Aims

• This online safety policy has been written by Harrietsham Preschool, involving staff, pupils and parents/carers, building on the Kent County Council (KCC) online safety policy template, with specialist advice and input as required.

• It takes into account the DfE statutory guidance “Keeping Children Safe in Education” 2016, Early Years and Foundation Stage 2017 and the Kent Safeguarding Children Board procedures.

• The purpose of this policy is to:

    o Safeguard and protect all members of Harrietsham Preschool community online.

    o Identify approaches to educate and raise awareness of online safety throughout the community.

    o Enable all staff to work safely and responsibly, to role model positive behaviour online and to manage 

        professional standards and practice when using technology.

    o Identify clear procedures to use when responding to online safety concerns.

• Harrietsham Preschool identifies that the issues classified within online safety are considerable, but can be broadly categorised into three areas of risk:

    o Content: being exposed to illegal, inappropriate or harmful material

    o Contact: being subjected to harmful online interaction with other users

    o Conduct: personal online behaviour that increases the likelihood of, or causes, harm.


2. Policy Scope

• Harrietsham Preschool believes that online safety is an essential part of safeguarding and acknowledges it’s duty to ensure that all pupils and staff are protected from potential harm online.

• Harrietsham Preschool identifies that the internet and associated devices, such as computers, tablets, mobile phones and games consoles, are an important part of everyday life.

• Harrietsham Preschool believes that children should be empowered to build resilience and to develop strategies to manage and respond to risk online.

• This policy applies to all staff including the governing body, practitioners, visitors, volunteers and other individuals who work for, or provide services on behalf of the preschool (collectively referred to as ‘staff‘ in this policy) as well as children and parents/carers.

• This policy applies to all access to the internet and use of technology, including personal devices, or where pupils, staff or other individuals have been provided with school issued devices for use off-site, such as a work laptops, tablets or mobile phones.


2.2 Links with other policies and practices

• This policy links with a number of other policies, practices and action plans including:

   o Anti-bullying policy

   o Acceptable Use Policies (AUP) and/or the Code of conduct

   o Behaviour and discipline policy

   o Child protection policy

   o Confidentiality policy

   o Mobile phone and social media policies


3. Monitoring and Review

• Harrietsham Preschool will review this policy at least annually

   o The policy will also be revised following any national or local policy requirements, any child protection concerns or any changes to the technical infrastructure

• We will ensure that we regularly monitor internet use and evaluate online safety mechanisms to ensure that this policy is consistently applied.

• To ensure they have oversight of online safety, the DSL – Susan Taylor - will be informed of online safety concerns, as appropriate.

• The DSL will report on a regular basis to the governing body on online safety incidents, including outcomes.

• Any issues identified will be incorporated into the preschool’s action planning.


4. Roles and Responsibilities

• The school has appointed Susan Taylor as Designated Safeguarding Lead to be the online safety lead.

• Harrietsham Preschool recognises that all members of the community have important roles and responsibilities to play with regards to online safety.


4.1 The leadership and management team will:

• Ensure that online safety is viewed as a safeguarding issue and that practice is in line with national and local recommendations and requirements.

• Ensure there are appropriate and up-to-date policies regarding online safety; including a Code of conduct and/or an AUP, which covers acceptable use of technology.

• Ensure that suitable and appropriate filtering and monitoring systems are in place.

• Work with technical staff to monitor the safety and security of school systems and networks.

• Ensure that online safety is embedded within a progressive whole school curriculum, which enables all pupils to develop an age-appropriate understanding of online safety.

• Support the Designated Safeguarding Lead by ensuring they have sufficient time and resources to fulfil their online safety responsibilities.

• Ensure there are robust reporting channels for the preschool community to access regarding online safety concerns.

• Ensure that appropriate risk assessments are undertaken regarding the safe use of technology. Audit and evaluate online safety practice to identify strengths and areas for improvement.


4.2 The Designated Safeguarding Lead (DSL) will:

• Act as a named point of contact on all online safeguarding issues and liaise with other members of staff or other agencies, as appropriate.

• Keep up-to-date with current research, legislation and trends regarding online safety and communicate this with the school community, as appropriate.

• Ensure all members of staff receive regular, up-to-date and appropriate online safety training.

• Work with staff to coordinate participation in local and national events to promote positive online behaviour, such as Safer Internet Day.

• Ensure that online safety is promoted to parents, carers and the wider community, through a variety of channels and approaches.

• Maintain records of online safety concerns, as well as actions taken, as part of the schools safeguarding recording mechanisms.

• Monitor online safety incidents to identify gaps and trends, and use this data to update the education response, policies and procedures.

• Report online safety concerns, as appropriate, to the management team and Governing Body.

• Work with the leadership team to review and update online safety policies on a regular basis (at least annually) with stakeholder input.


4.3 It is the responsibility of all members of staff to:

• Contribute to the development of online safety policies.

• Read and adhere to the online safety policy and AUPs..

• Take responsibility for the security of school systems and the data they use, or have access to.

• Model good practice when using technology and maintain a professional level of conduct in their personal use of technology, both on and off site.

• Embed online safety education in curriculum delivery, wherever possible.

• Have an awareness of a range of online safety issues and how they may be experienced by the children in their care.

• Identify online safety concerns and take appropriate action by following the school’s safeguarding policies and procedures.

• Know when and how to escalate online safety issues, including signposting to appropriate support, internally and externally.

• Take personal responsibility for professional development in this area.

• Teach children in an age appropriate manner, safe ways of using the internet and what to do if something goes wrong.


4.4 It is the responsibility of staff managing the technical environment (this may be any member of staff or governing body or anyone employed or hired for technical purposes) to:

• Provide technical support and perspective to the DSL, especially in the development and implementation of appropriate online safety policies and procedures.

• Implement appropriate security measures (including password policies and encryption) to ensure that the preschool’s IT infrastructure/system is secure and not open to misuse or malicious attack, whilst allowing learning opportunities to be maximised.

• Ensure that the schools filtering policy is applied and updated on a regular basis; responsibility for its implementation is shared with the leadership team.

• Report any filtering breaches to the DSL.

• Ensure that any safeguarding concerns, identified through monitoring or filtering breaches are reported to the DSL, in accordance with the preschool’s safeguarding procedures.


4.5 It is the responsibility of children (at a level that is appropriate to their individual age, ability and vulnerabilities) to:

• Engage in age appropriate online safety education opportunities.

• Read and adhere to the school AUPs.

• Respect the feelings and rights of others both on and offline.

• Take responsibility for keeping themselves and others safe online.

• Seek help from a trusted adult, if there is a concern online, and support others that may be experiencing online safety issues.


4.6 It is the responsibility of parents and carers to:

• Read the school AUPs, abide by them and encourage their children to adhere to them.

• Support the school in their online safety approaches by discussing online safety issues with their children and reinforce appropriate, safe online behaviours at home.

• Role model safe and appropriate use of technology and social media.

• Identify changes in behaviour that could indicate that their child is at risk of harm online.

• Seek help and support from the school, or other appropriate agencies, if they or their child encounter risk or concerns online.

• Contribute to the development of the school online safety policies.

• Use school systems, such as Babysdays, Facebook, learning platforms, and other network resources, safely and appropriately.

• Take responsibility for their own awareness in relation to the risks and opportunities posed by new and emerging technologies.


5. Education and Engagement Approaches

5.1 Education and engagement with pupils

• The preschool will establish and embed a culture of online safety into the curriculum, to raise awareness and promote safe and responsible internet use amongst pupils by:.

    o Ensuring education regarding safe and responsible use precedes internet access.

    o Reinforcing online safety messages whenever technology or the internet is in use.

    o Giving the children strategies to put into place if they were distressed or frightened or concerned about anything they (or others) viewed or accessed on the internet.

• The school will support pupils to read and understand the AUP in a way which suits their age and ability by:

    o Displaying acceptable use posters in all rooms with internet access.

    o Informing pupils that network and internet use will be monitored for safety and security purposes

    o Rewarding positive use of technology by pupils.

    o Using support, such as external visitors, where appropriate, to complement and support the schools internal online safety education approaches.


5.1.1 Vulnerable Pupils

• Harrietsham Preschool is aware that some pupils are considered to be more vulnerable online due to a range of factors. This may include, but is not limited to: children’s age and stage of development, children in care, children with Special Educational Needs and Disabilities (SEND) or mental health needs, children with English as an additional language (EAL) and children experiencing trauma or loss.

• Harrietsham Preschool will ensure that differentiated and ability appropriate online safety education, access and support is provided to vulnerable pupils.

• Harrietsham Preschool will seek input from specialist staff as appropriate, including the SENCO, Specialist Teachers or other professionals.


5.2 Training and engagement with staff

The school will:

• Provide and discuss the online safety policy with all members of staff as part of induction.

• Provide up-to-date and appropriate online safety training for all staff on a regular basis, with at least annual updates.

    o This will cover the potential risks posed to pupils (Content, Contact and Conduct) as well as our professional practice expectations.

• Make staff aware that school systems are monitored and activity can be traced to individual users; staff will be reminded to behave professionally and in accordance with school’s policies when accessing school systems and devices.

• Make staff aware that their online conduct out of school, including personal use of social media, could have an impact on their professional role and reputation within school.

• Highlight useful educational resources and tools which staff should use, according to the age and ability of the pupils.

• Ensure all members of staff are aware of the procedures to follow regarding online safety concerns affecting pupils, colleagues or other members of the school community.


5.3 Awareness and engagement with parents and carers

• Harrietsham Preschool recognises that parents and carers have an essential role to play in enabling children to become safe and responsible users of the internet and associated technologies.

• The school will build a partnership approach to online safety with parents and carers by:

    o Providing information and guidance on online safety in a variety of formats. This may include offering specific online safety awareness training and highlighting online safety at other events such as parent evenings, transition events, fetes and sports days.

    o Drawing their attention to the school online safety policy and expectations in newsletters, letters, our 

       prospectus and on our website.

   o Requesting that they read online safety information as part of joining our school, for example, within 

       our home school agreement.

    o Requiring them to read the school AUP and discuss its implications with their children.


6. Reducing Online Risks

• Harrietsham Preschool recognises that the internet is a constantly changing environment with new apps, devices, websites and material emerging at a rapid pace. We will:

    o Regularly review the methods used to identify, assess and minimise online risks.

   o Examine emerging technologies for educational benefit and undertake appropriate risk assessments before

      use in school is permitted.

    o Ensure that appropriate filtering and monitoring is in place and take all reasonable precautions to ensure 

       that users can only access appropriate material.

    o Due to the global and connected nature of the internet, it is not possible to guarantee that unsuitable 

        material cannot be accessed via a school computer or device.

• All members of the school community are made aware of the school’s expectations regarding safe and appropriate behaviour online and the importance of not posting any content, comments, images or videos which could cause harm, distress or offence to members of the community. This is clearly outlined in the school’s AUP and highlighted through a variety of education and training approaches.

Safer Use of Technology


7.1 Classroom Use

• Harrietsham Preschool uses a wide range of technology. This includes access to (but it not limited to):

    o Computers, laptops and other digital devices

    o Internet which may include search engines and educational websites

    o Babysdays system

    o Email

• All school owned devices will be used in accordance with the school’s AUP and with appropriate safety and security measures in place.

• Members of staff will always evaluate websites, tools and apps fully before use in the classroom or recommending for use at home.

• The school will ensure that the use of internet-derived materials, by staff and pupils, complies with copyright law and acknowledge the source of information.

• Pupils using the internet in the preschool will be supervised at all times, so that a staff member can see what the child is using.


7.2 Filtering and Monitoring

7.2.1 Filtering

• The school uses educational broadband connectivity through BT

• The school uses (Name of Filtering System) which blocks sites which can be categorised as: pornography, racial hatred, extremism, gaming and sites of an illegal nature, or any other sites that the Management Team deem to be inappropriate.

    o The school filtering system blocks all sites on the Internet Watch Foundation (IWF) list.

• The school works with BT to ensure that our filtering policy is continually reviewed.

Dealing with Filtering breaches

• The school has a clear procedure for reporting filtering breaches.

    o If a member of staff discovers any unsuitable sites, they are to immediately turn off the monitor/screen 

      (but NOT to delete content or leave the website) and ensure that no children or staff use the computer/devise. They must then immediately report this to the Designated Safeguarding Lead.

    o The breach will be recorded and escalated as appropriate.

    o Parents/carers will be informed of filtering breaches involving their child.

• Any material that the school believes is illegal will be reported immediately to the appropriate agencies, such as: IWF, Kent Police or CEOP.


7.2.2 Monitoring

• The school will appropriately monitor internet and camera use on all school owned or provided internet enabled devices. This is achieved by random checks on all school computers and devices by the Management team.

• Any concerns identified via monitoring will be responded to in accordance with the Allegations against Staff policy.

• All users will be informed that use of school systems can be monitored and that all monitoring will be in line with data protection, human rights and privacy legislation.


7.3 Managing Personal Data Online

• Personal data will be recorded, processed, transferred and made available online in accordance with the Data Protection Act 1998.

    o Full information can be found in the schools information security policy. (Link)


7.3.1 Password policy

• All members of staff will have their own unique username and private passwords to access the Babysdays system which must not be withheld from the Management Team if requested.

• We require all users to:

    o Use strong passwords for access into our system.

    o Always keep their password private; users must not share it with others or leave it where others can find it.

    o Not to login as another user at any time.


7.4 Managing the Safety of the School Website

• The school will ensure that our website complies with guidelines for publications including: accessibility; data protection; respect for intellectual property rights; privacy policies and copyright.

• Staff or pupils’ personal information will not be published on our website; the contact details on the website will be the school address, email and telephone number.

• The administrator account for the school website will be secured with an appropriately strong password.

• The school will post appropriate information about safeguarding, including online safety, on the school website for members of the community.


7.5 Publishing Images and Videos Online

• The school will ensure that all images and videos shared online are used in accordance with the associated polices, including (but not limited to): the Image use policy, Data security, AUPs, Codes of conduct, Social media and Use of personal devices and mobile phones. Such images will be published with written consent from parents/carers.


7.6 Managing Email

• Access to school email systems will always take place in accordance with Data protection legislation and in line with other school policies, including: Confidentiality, AUPs and Code of conduct.

    o The forwarding of any chain messages/emails is not permitted.

    o Any electronic communication which contains sensitive or personal information will only be sent using secure

       and encrypted email.

    o School email addresses and other official contact details will not be used for setting up personal social 

        media accounts.

• Members of the school community will immediately tell the Designated Safeguarding Lead if they receive offensive communication.


7.6.1 Staff

• The use of personal email addresses by staff for any official school business is not permitted.

    o All members of staff are provided with a specific school email address, to use for all official communication.

• Members of staff are encouraged to have an appropriate work life balance when responding to email, especially if communication is taking place between staff and pupils and parents.


7.7 Management of Applications (apps) used to Record Children’s Progress

• The school uses Babysdays to track pupils progress and share appropriate information with parents and carers.

• The Manager is ultimately responsible for the security of any data or images held of children. As such, they will ensure that the use of tracking systems is appropriately risk assessed prior to use, and that they are used in accordance with data protection legislation

• In order to safeguard pupils data:

    o Only school issued devices will be used for apps that record and store children’s personal details, attainment 

       or photographs.

    o Personal staff mobile phones or devices will not be used to access or upload content to any apps which 

        record and store children’s personal details, attainment or images.

    o School devices will be appropriately encrypted if taken off site, to reduce the risk of a data security breach, 

       in the event of loss or theft.

    o All users will be advised regarding safety measures, such as using strong passwords and logging out of systems.

    o Parents and carers will be informed of the expectations regarding safe and appropriate use, prior to being 

       given access; for example, not sharing passwords or images.


8. Social Media

8.1 Expectations

• No member of staff is permitted to use Preschool devices for personal use, including but not limited to Social Media and personal emails.

• The term social media may include (but is not limited to): blogs; wikis; social networking sites; forums; bulletin boards; online gaming; apps; video/photo sharing sites; chatrooms and instant messenger.

• All members of Harrietsham Preschool community are expected to engage in social media in a positive, safe and responsible manner, at all times.

    o All members of Harrietsham Preschool community are advised not to publish specific and detailed 

       private thoughts, concerns, pictures or messages on any social media services, especially content that 

        may be considered threatening, hurtful or defamatory to others.

• The school will control staff access to social media whilst using school provided devices and systems on site.

    o The use of social media during school hours for personal use is not permitted.

    o Inappropriate or excessive use of social media during school/work hours or whilst using school devices may 

       result in disciplinary or legal action and/or removal of internet facilities.

• Concerns regarding the online conduct of any member of Harrietsham Preschool community on social media, should be reported to the Designated Safeguarding Lead and will be managed in accordance with our Anti-bullying, Allegations against staff, Behaviour and Child protection policies.


8.2 Staff Personal Use of Social Media

• The safe and responsible use of social networking, social media and personal publishing sites will be discussed with all members of staff as part of staff induction and will be revisited and communicated via regular staff training opportunities.

• Safe and professional behaviour will be outlined for all members of staff (including volunteers) as part of the school Code of conduct within the AUP.

Reputation

• All members of staff are advised that their online conduct on social media can have an impact on their role and reputation within school. Civil, legal or disciplinary action may be taken if they are found to bring the profession or institution into disrepute, or if something is felt to have undermined confidence in their professional abilities.

• All members of staff are advised to safeguard themselves and their privacy when using social media sites. Advice will be provided to staff via staff training and by sharing appropriate guidance and resources on a regular basis. This will include (but is not limited to):

    o Setting the privacy levels of their personal sites as strictly as they can.

    o Being aware of location sharing services.

    o Opting out of public listings on social networking sites.

    o Logging out of accounts after use.

    o Keeping passwords safe and confidential.

    o Ensuring staff do not represent their personal views as that of the school.

• Members of staff are not permitted to identify themselves as employees of Harrietsham Preschool on their personal social networking accounts. This is to prevent information on these sites from being linked with the school and also to safeguard the privacy of staff members.

• All members of staff are encouraged to carefully consider the information, including text and images, they share and post online and to ensure that their social media use is compatible with their professional role and is in accordance with schools policies and the wider professional and legal framework.

    o Information and content that staff members have access to as part of their employment, including photos 

       and personal information about pupils and their family members or colleagues will not be shared or discussed on          social media sites.

• Members of staff will notify the Designated Safeguarding Lead immediately if they consider that any content shared on social media sites conflicts with their role in the school.

Communicating with pupils and parents and carers

• It is strictly prohibited for staff members to communicate with or add as ‘friends’ any current or past children or parents/carers or other family members via any personal social media sites, applications or profiles.

    o Any pre-existing relationships or exceptions that may compromise this will be discussed with and decided 

       upon by the Designated Safeguarding Lead.

• Staff will not use personal social media accounts to make contact with pupils or parents, nor should any contact be accepted.

• Any communication from pupils and parents received on personal social media accounts will be reported to the Designated Safeguarding Lead.


8.3 Official Use of Social Media

    o Harrietsham Preschool uses a facebook account.

• The official use of social media sites, by the school, only takes place with clear educational or community engagement objectives, with specific intended outcomes and only by the Management Team.

• Official social media use will be conducted in line with existing policies, including: Anti-bullying, Image use, Data protection, Confidentiality and Child protection.

    o All communication on official social media platforms will be clear, transparent and open to scrutiny.

• Parents, carers and pupils will be informed of any official social media use, along with expectations for safe use and action taken to safeguard the community.

• The school will ensure that any official social media use does not exclude members of the community who are unable or unwilling to use social media channels.

Staff expectations

• Members of staff who follow and/or like the school social media channels will be advised to use dedicated professionals accounts, where possible, to avoid blurring professional boundaries.

• If members of staff are participating in online social media activity as part of their capacity as an employee of the school, they will:

    o Sign the school’s Social media acceptable use policy.

    o Be professional at all times and aware that they are an ambassador for the school.

    o Disclose their official role and/or position, but make it clear that they do not necessarily speak on behalf

       of the school.

    o Be responsible, credible, fair and honest at all times and consider how the information being published could 

      be perceived or shared.

    o Always act within the legal frameworks they would adhere to within the workplace, including: Libel, 

       Defamation, Confidentiality, Copyright, Data protection and Equalities laws.

    o Ensure that they have appropriate written consent before posting images on the official social media channel.

    o Not disclose information, make commitments or engage in activities on behalf of the school unless they 

       are authorised to do so.

    o Not engage with any direct or private messaging with current, or past, pupils, parents and carers.

    o Inform their line manager, the Designated Safeguarding Lead and/or the Headteacher of any concerns, 

        such as criticism, inappropriate content or contact from pupils.


9. Use of Personal Devices and Mobile Phones

• Harrietsham Preschool recognises that personal communication through mobile technologies is an accepted part of everyday life for pupils, staff and parents/carers, but technologies need to be used safely and appropriately within school.


9.1 Expectations

• All use of personal devices and mobile phones will take place in accordance with the law and other appropriate school policies, including, but not limited to: Camera, Mobile Phone and other Devices Policy, Anti-bullying, Behaviour and Child protection.

• Electronic devices other than personal mobile phones are not to be brought into the setting without the express permission of the Management. All members of the community will abide by the Camera, Mobile phone and other Devices Policy.

• All members of Harrietsham Preschool community are advised to ensure that their mobile phones and personal devices do not contain any content which may be considered to be offensive, derogatory or would otherwise contravene the school Behaviour or Child protection policies.


9.2 Staff Use of Personal Devices and Mobile Phones

• Members of staff will ensure that use of personal phones and devices takes place in accordance with the law, as well as, relevant school policy and procedures, such as (but not limited to): Camera, Mobile Phone and other Devices Policy, Confidentiality, Child protection, Data security and Acceptable use.


9.3 Visitors’ Use of Personal Devices and Mobile Phones

• Parents, carers and visitors (including volunteers and contractors) must use their mobile phones and personal devices in accordance with the school’s Acceptable use policy and other associated policies, such as: Anti-bullying, Behaviour, Child protection and Image use.

• The school will ensure appropriate signage and information is displayed/ provided to inform parents, carers and visitors of expectations of use.

• Members of staff are expected to challenge visitors if they have concerns and will always inform the Designated Safeguarding Lead of any breaches of school policy.


9.4 Officially provided mobile phones and devices (If provided).

• Members of staff will be issued with a work phone number and email address, where contact with pupils or parents/ carers is required.

• School mobile phones and devices will be suitably protected via a passcode/password/pin and must only be accessed or used by members of staff.

• School mobile phones and devices will always be used in accordance with the Acceptable use policy and other relevant policies.


9.4.1 Staff Misuse

• Any allegations regarding a member of staff’s online conduct will be discussed with the LADO (Local Authority Designated Officer).

• Appropriate action will be taken in accordance with the Behaviour policy and Code of conduct.


10. Procedures for Responding to Specific Online Incidents or Concerns

10.1 Indecent Images of Children (IIOC)

• Harrietsham Preschool will take action regarding IIOC on school equipment and/or personal equipment, even if access took place off site.

• The school will take action to prevent accidental access to IIOC by using an internet Service provider (ISP) which subscribes to the Internet Watch Foundation block list and by implementing appropriate filtering, firewalls and anti-spam software.

• If the school is unclear if a criminal offence has been committed, the Designated Safeguarding Lead will obtain advice immediately through Kent Police and/or the Education Safeguarding Team.

• If made aware of IIOC, the school will:

    o Act in accordance with the schools child protection and safeguarding policy and the relevant Kent 

      Safeguarding Child Boards procedures.

    o Store any devices involved securely.

    o Immediately inform appropriate organisations, such as the Internet Watch Foundation (IWF), Kent police or

       the LADO.

• If made aware that a member of staff or a pupil has been inadvertently exposed to indecent images of children whilst using the internet, or that indecent images of children have been found on the school devices, the DSL will:

    o Ensure that the URLs (webpage addresses) which contain the suspect images are reported to the Internet 

       Watch Foundation via www.iwf.org.uk .

    o Ensure that any copies that exist of the image, for example in emails, are deleted.

    o Inform the police via 101 (999 if there is an immediate risk of harm) and children’s social services (as appropriate).

    o Only store copies of images (securely, where no one else has access to them and delete all other copies) at 

       the request of the police only.

    o Report concerns, as appropriate to parents and carers.

• If any member of staff is made aware that a member of staff is in possession of indecent images of children on school devices, they will immediately inform the DSL, who will:

    o Inform the Local Authority Designated Officer (LADO) and other relevant organisations in accordance with

       the schools managing allegations policy.

    o Quarantine any devices until police advice has been sought.


10.2 Cyberbullying

• Cyberbullying, along with all other forms of bullying, will not be tolerated at Harrietsham Preschool. Please see our Anti-Bullying policy for more information.